School ERP Help Center

School ERP User Guide

Learn how to use Vidya Setu ERP confidently with quick workflows, step-by-step instructions, video tutorials, FAQs, and support guidance for daily school operations.

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ERP Guide
Dashboard Overview
Student Records
Attendance Flow
Video tutorial ready
6 topics

Dashboard Overview

Understand your ERP home screen, live widgets, shortcuts, and daily operational alerts.

  1. Login with your assigned administrator or staff account.
  2. Review attendance, fee, admission, and notification widgets.
  3. Use quick action buttons to jump into daily workflows.

Student Management

Create student profiles, upload documents, assign class sections, and maintain academic history.

  1. Open Students from the main menu.
  2. Click Add Student and enter admission, parent, and contact details.
  3. Upload documents and assign class, section, roll number, and transport if needed.

Attendance System

Mark attendance class-wise, manage leave records, and send timely parent notifications.

  1. Select class, section, and attendance date.
  2. Mark students as present, absent, late, or on leave.
  3. Save attendance and review generated alerts or reports.

Fee Management

Configure fee heads, collect payments, generate receipts, and track pending dues.

  1. Create fee categories, schedules, discounts, and due dates.
  2. Search student account and record payment details.
  3. Generate receipt and monitor pending collections from reports.

Reports & Analytics

Use real-time reports for attendance, fees, admissions, exams, transport, and staff activity.

  1. Choose report category from Reports & Analytics.
  2. Apply class, date, fee, staff, or student filters.
  3. Preview, export, or share reports with authorized teams.

Settings

Manage academic sessions, user roles, permissions, notification templates, and school profile details.

  1. Open Settings and select the configuration module.
  2. Update session, class, role, permission, or template rules.
  3. Save changes and test with a sample user if permissions changed.

Interactive Steps

Recommended onboarding path

01

Configure School Profile

Add school name, session, classes, sections, fee rules, and communication templates.

02

Create Users & Roles

Assign admins, teachers, accountants, and staff permissions based on their responsibilities.

03

Import Core Records

Add students, staff, fee structures, parent contacts, attendance records, and transport details.

04

Go Live & Monitor

Start daily operations, review dashboards, and use reports to improve school-wide execution.

Video Tutorial

Watch a quick ERP walkthrough

FAQ

Common questions

Yes. Role-based permissions can limit access by role, department, class, section, or assigned responsibility.

Reports can be previewed and exported depending on the module and user permission assigned by the administrator.

Schools can send updates through configured communication channels such as portal notifications, SMS, email, or WhatsApp where enabled.

Still need help?

Our support team can help with onboarding, settings, user permissions, reports, and module configuration.

info@vidyasetu.pro +91 8090972654
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